I receive tons of e-mails each day. The
only way I found in the past to be able to 1- find the mails afterwards when I
need them and 2 – be aware of the mails I’ve treated and the ones that still
need to be treated, was archiving the mails in specific folders, related to each
of the numerous projects, teams and organizations I have to deal with. I really
wanted to be aware of how many mails I received and sent every day (splitting
them into folders didn’t make this job possible at all), to realize how much
“work” I did each day and why at the end of the days it felt like nothing had
been done.
That’s when I decided I should find some
sort of tool to help me count my e-mails. I’ve tried some tools, but they didn’t
work as I expected nor as I needed. Furthermore, they took a long time to
generate the reports, and didn’t have a way to compare each day with the
previous ones. No help!
So I kept searching over and over again. I
then found ClearContext. I must say that at first I didn’t really believe it
would help me either. I just wanted a tool to count my e-mails, what would I do
with the extra features? And having to configure all that? But it was true it
took me ages to scroll the folders list up and down and I didn’t seem to be able
to keep up with the mails! And, above all, it wouldn’t hurt just to try it. So I
did.
I’ve installed it, and begun being able to
see how many mails I received each day, how many mails I sent, how many of those
were answers, what was my workload and how well was I dealing with my inbox as a
whole. Furthermore, it showed the global average, a comparison with the other
users. This at first made me think I couldn’t do as well as others, but on the
other hand it shown me my workload was above average. The assisted archive of
mails also proved to be really handy. I probably spare over 1 hour a day just
not having to scroll the folder’s list up and down every time I want to archive
another e-mail!
It’s a keeper for sure!
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